path: root/help/C/config-prefs.sgml

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<chapter id="config-prefs">

      <title>Advanced Configuration</title>
      <para>
        Perhaps your mail server has changed names.  Perhaps you've
        grown tired of a certain layout for your appointments.
        Whatever the reason, you want to change your
        <application>Evolution</application> settings.  This chapter
        will tell you how to do just that.
      </para>

       <sect1 id="config-prefs-mail">
         <title>Mail Settings</title>
        <para>
        To change your mail settings, first go to your
        <interface>Inbox</interface>.  Then select <guimenuitem>Mail
        Settings</guimenuitem> from the <guimenu>Tools</guimenu> menu.
        This will open the <interface>mail preferences
        window</interface>, illustrated in <xref
        linkend="config-prefs-mail-fig">.  Mail Preferences are
        separated into several categories:
        <variablelist>
    <varlistentry>
          <term><guilabel>Identity</guilabel></term>
          <listitem>
        <para>
               This allows you to set
               your name, email address, and other information.  The
               default values are the ones found on your system account.
        </para>
      </listitem>
    </varlistentry>
    <varlistentry>
      <term><guilabel>Sources</guilabel></term>
      <listitem>
        <para>
               Set your mail-checking protocols and servers here.
            </para>
          </listitem>
    </varlistentry>

    <varlistentry>
      <term><guilabel>Sources</guilabel></term>
      <listitem>
        <para>
               Set your mail-checking protocols and servers here.
            </para>
          </listitem>
    </varlistentry>

    <varlistentry>
      <term><guilabel>News Servers</guilabel></term>
      <listitem>
        <para>
              Specify your News Server preferences here.
           </para>
      </listitem>
    </varlistentry>
      </variablelist>

<!-- THE FOLLOWING MAY BE REINSTATED:
              as well as attachment
              and HTML handling, forwarding behavior, filters, and
              other <application>Evolution</application> behaviors
              specific to email.  The default behaviors are those
              approved by Jamie Zawinski.
-->


    </para>

      <!-- ==============Figure===================== -->
      <figure id="config-prefs-mail-fig">
    <title>Preferences Dialog</title>
    <screenshot>
      <screeninfo>Setting mail preferences</screeninfo>
      <graphic fileref="fig/config-mail" format="png" srccredit="Aaron Weber">
        </graphic>
    </screenshot>
      </figure>
      <!-- ==============End of Figure================-->


      <sect2 id="config-prefs-mail-identity">
      <title>Identity Settings</title> 
      <para>
         If you have only one email address, or use automatic
         forwarding to funnel multiple addresses to one account, then
         you will only need to configure one identity. You may,
         however, want more that one.  To alter an identity, click on
         it in the <guilabel>Identity</guilabel> tab of the
         <interface>Preferences</interface> window, and then click
         <guibutton>Edit</guibutton>. To add a new identity, simply
         click <guibutton>Add</guibutton>.
      </para>

      <para>
         In either case, you'll be presented with a dialog box with
         four fields:
          <itemizedlist>
           <listitem>
        <para>
              <guilabel>Full Name:</guilabel> by default, this is the
              same name as the full name described in your user
              account on your computer.  You can select another if you
              wish.
            </para>
      </listitem>
           <listitem>
        <para>
              <guilabel>Email address:</guilabel> Enter your email
              address in this space.
            </para>
      </listitem>
           <listitem>
        <para>
              <guilabel>Organization:</guilabel> If you send email as
              a representative of a company or other organization,
              enter its name here.
            </para>
      </listitem>
           <listitem>
        <para>
              <guilabel>Signature file:</guilabel> You may choose a
              small text file to be appended to every message that you
              send.  Typically, signature files include address or
              other contact information, or a favorite quotation.
              They should not be more than three lines long.
            </para>
      </listitem>
    </itemizedlist>

      </para>
    </sect2>

    <sect2 id="config-prefs-mail-network">
      <title>Network Settings</title> 
      <para>
        In order to send mail with
        <application>Evolution</application>, you need to connect to
        your network.  To do that, you'll need to know your user name
        and password, what sort of mail sending and receiving
        protocols your network uses, and the names of the servers
        you'll be using.  If you're switching from another groupware
        or email program, you can almost certainly use the same
        settings as you did with that program.  Select the
        <guibutton>Sources</guibutton> tab in the
        <interface>Preferences</interface> window to tell
        <application>Evolution</application> where you want to get
        your mail, and click <guibutton>Transports</guibutton> to
        determine how you want to send your mail.
      </para>
 
      <sect3 id="config-prefs-network-sources">
    <title>Mail Sources</title>
    <para>
          The <interface>Mail Sources</interface> tab allows you to
          edit, add, or delete methods of retrieving mail from
          servers.  Clicking on <guibutton>Add</guibutton> or
          <guibutton>Edit</guibutton> will bring up a dialog box to
          offer you the following options:
           <variablelist>
        <varlistentry>
          <term><guilabel>Mail source type:</guilabel></term>
          <listitem>
        <para>
                  Select from IMAP, POP or Unix-style
                  <filename>mbox</filename> files.
                </para>
          </listitem>
        </varlistentry>
        <varlistentry>
          <term> <guilabel>Server:</guilabel></term>
          <listitem>
        <para>
                  Enter the name of your mail server in this field.
                  For example:
                  <userinput>mail.mycompany.com</userinput>
                </para>
          </listitem>
        </varlistentry>
        <varlistentry>
          <term><guilabel>Username:</guilabel></term>
          <listitem>
        <para>
                  Enter your user name here.  Eva Lucianne Tester's
                  user name is <userinput>eltester</userinput>.
                </para>
          </listitem>
        </varlistentry>
        <varlistentry>
          <term><guilabel>Authentication:</guilabel></term>
          <listitem>
        <para>
                  Your system administrator will know which type of
                  authentication your system requires.
                  <application>Evolution</application> can also detect
                  what sorts of authentication are available once it
                  knows where to find the server.
               </para>
          </listitem>
        </varlistentry>
        <varlistentry>
          <term><guilabel>Test values before continuing</guilabel></term>
          <listitem>
        <para>
                  If this box is checked,
                  <application>Evolution</application> will attempt to
                  make sure that all the other entries in the dialog
                  window are correct.
                </para>
          </listitem>
        </varlistentry>
      </variablelist>
          </para>
          <para>
            If you choose several mail sources, clicking
            <guibutton>Get Mail</guibutton> will refresh any IMAP or
            <filename>mbox</filename> listings and check and download
            all POP servers.  In other words, <guibutton>Get
            Mail</guibutton> gets your mail, no matter how many
            sources you have, or what types they are.
          </para>

      </sect3>
      <sect3 id="config-prefs-mail-network-transports">
    <title>Transports</title>
    <para>
           The <interface>Transports</interface> tab lets you set how
           you will send mail.  Evolution currently supports two mail
           transport options: <guilabel>SMTP</guilabel>, which uses a
           remote mail server, and <guilabel>sendmail</guilabel>,
           which uses the <application>sendmail</application> program
           on your local system.  <application>Sendmail</application>
           is more difficult to configure, but offers more flexibility
           than <systemitem>SMTP</systemitem>.
        </para>
    <para>
            To use <guilabel>SMTP</guilabel>, you'll need to enter the
            name of your SMTP server, which should look like:
            <userinput>smtp.isp.net</userinput>.
         </para>
         <para>
            <application>Evolution</application> can attempt to
            determine if you have entered a valid server name.  To
            have it do so, check the box labelled <guilabel>Test these
            values before continuing</guilabel> before you click
            <guibutton>OK</guibutton>.
         </para>
    </sect3>
      </sect2>
      <sect2 id="config-prefs-network-news">          
          <title>News Servers</title>
          <para>
            Newsgroups are so much like mailing lists that there's no
            reason not to have access to them right next to your mail.
            When you first select the <guilabel>News
            Servers</guilabel> tab, you will see a blank box with
            three familiar buttons on the right:
            <guibutton>Add</guibutton>, <guibutton>Edit</guibutton>,
            and <guibutton>Delete</guibutton>.  </para>
          <para>
            Click <guibutton>Add</guibutton> to add a news server; you
            will be prompted for its name.  Enter the name, click
            <guibutton>OK</guibutton>, and you're done.  You can have
            as many mail servers as you like, of course.  News servers
            will appear next to your IMAP servers.
          </para>
     </sect2>

     <sect2 id="config-prefs-mail-other">
    <title>Other Mail Preferences</title>
    <para>
          Not everything fits neatly into categories.  This tab
          contains some miscellaneous configurations that don't have
          too much to do with each other.
          <variablelist>
             <varlistentry>
                <term> 
                   <guilabel>Send messages in HTML format</guilabel>
                </term>
                <listitem><para>
                    If you check this box, you will send
                    messages as HTML by default.  If you leave it unchecked, your
                    messages will be sent without HTML formatting unless you select 
                    <menuchoice> <guimenu>Format</guimenu> <guimenuitem>HTML</guimenuitem>
                    </menuchoice> in the message composer.
                    See <xref linkend="usage-mail-getnsend-send-html">
                    for more information about HTML mail.
                </para></listitem>
              </varlistentry>
              <varlistentry>
                <term>
                   <guilabel>Folder Format</guilabel>
                </term>
                <listitem> <para> By default,
                   <application>Evolution</application> saves its mail
                   in the
                   <systemitem><filename>mbox</filename></systemitem>
                   format. You can switch to the
                   <systemitem><filename>mh</filename></systemitem>
                   format if you like.  Note that this is an advanced
                   feature and may cause you to lose some messages, so
                   you should probably make a backup of your
                   <systemitem><filename>evolution</filename></systemitem>
                   directory first. In addition, it will take quite
                   some time if you have a large mailbox.
               </para></listitem>
             </varlistentry>
           </variablelist>
        </para>
      </sect2>
    </sect1>

    <sect1 id="config-prefs-contact">
      <title>Managing the Contact Manager</title>
    <para>
          To set the behavior of your Contact Manager, click on the
          <guibutton>Contact Manager</guibutton> tab in the
          <interface>Preferences</interface> window.
        </para>
    <para>
          You can set the following options: <!--insert variable list
          here-->
        </para>
      </sect1>
    
      <sect1 id="config-prefs-cal">
    <title>Configuring the Calendar</title>
    <para>
          This section discusses calendar-specific preferences.  While
          looking at your calendar, select
          <guimenuitem>Preferences</guimenuitem> from the
          <guimenu>Edit</guimenu> menu.  This will open up the
          <interface>Preferences</interface> window.  It contains four
          tabs: <guilabel>Time display</guilabel>,
          <guilabel>Colors</guilabel>, <guilabel>To Do List</guilabel>
          and <guilabel>Alarms</guilabel>.  The <interface>calendar
          preferences window</interface> is illustrated in <xref
          linkend="config-prefs-cal-fig">.

      <!-- ==============Figure===================== -->
      <figure id="config-prefs-cal-fig">
    <title>Calendar Preferences Dialog</title>
    <screenshot>
      <screeninfo>If this worked on my job as well as my calendar...</screeninfo>
      <graphic fileref="fig/config-cal" format="png" srccredit="Aaron Weber">
        </graphic>
    </screenshot>
      </figure>
      <!-- ==============End of Figure================-->
        </para>

    <sect2 id="config-prefs-cal-time">
      <title>Time Display Settings</title>
      <para>
        The <guilabel>Time display</guilabel> tab lets you set the
        following:
        <variablelist>
      <varlistentry>
        <term>Time format</term>
        <listitem>
          <para>You may choose between twelve-hour (AM/PM) and
          twenty-four hour time formats here by clicking the
          appropriate radio button.
              </para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term>Weeks start on</term>
        <listitem>
          <para>You can set weeks to start on Sunday or on Monday.</para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term>Day range</term>
        <listitem>
               <para>
                 When does your work day start, and when does it end?
                 In the day and week views,
                 <application>Evolution</application> displays all the
                 hours in the range you select here, even if there are
                 no appointments for those times.  Of course, you can
                 still schedule an appointment outside of these hours,
                 and if you do, the display will be extended to show
                 it.
               </para>
        </listitem>
      </varlistentry>
    </variablelist>
       </para>
    </sect2>
    <sect2 id="config-prefs-cal-color">
      <title>Calendar Colors</title>
      <para>
        The <interface>colors tab</interface> allows you to decide
        what color your calendar will be.  The tab consists of a
        sample calendar on the right and a list of ten items that can
        be colored in different ways.  If you click on the color
        button to the right of each item, you will bring up a
        color-selector window where you can choose to alter that
        color.  By clicking <guibutton>OK</guibutton> in the color
        selection dialog, you can see the results of the color on the
        sample calendar.
     </para>
     <para>The display elements whose color you can set are:

          <itemizedlist>
           <listitem>
              <para>
                <guilabel>Outline:</guilabel> The lines between days
                and at the top of the display.
              </para>
            </listitem>

           <listitem>
              <para> <guilabel>Headings:</guilabel> Text color for day
                and month names and other headings.
              </para>
            </listitem>

           <listitem>
              <para> <guilabel>Empty days:</guilabel> This is the
                background color for any time slots in which you have no appointments.
               </para>
            </listitem>  

         <listitem>
              <para>         
             <guilabel>Appointments:</guilabel> This is the
                background color for any time slots in which you have appointments.
               </para>
            </listitem>
     
      <listitem>
        <para> <guilabel>Highlighted day:</guilabel> The
              background color for a selected time slot.
             </para>
      </listitem>

          
      <listitem>
        <para>         
              <guilabel>Day numbers:</guilabel> Text color for date numbers.
            </para>
      </listitem>

              
      <listitem>
        <para>
              <guilabel>Current day's number:</guilabel> Text color for today's date.
             </para>
      </listitem>

      <listitem>
        <para> <guilabel>To-Do item that is not yet
             due:</guilabel> Text color for To-Do list items that are
             not yet due.  (Or maybe background color? find out!)
               </para>
      </listitem>


      <listitem>
        <para> <guilabel>To-Do item that is due today:</guilabel>
             Text color for today's tasks.
               </para>
      </listitem>

      <listitem>
        <para> <guilabel>To-Do item that is overdue:</guilabel>
             Text color for overdue tasks.
               </para>
      </listitem>

          </itemizedlist>
        </para>
    </sect2>

    <sect2 id="config-prefs-cal-todo">
      <title>To Do List Settings</title>
     <para>
       You can choose what information the To Do list displays and the
       way it is displayed.  The two areas of the <interface>To Do
       List</interface> tab offer several options each:
       <variablelist>
     <varlistentry>
       <term>Show on To Do List</term>
        <listitem>
          <para>
                This box contains three items.  If you select the
                check boxes next to them, that information will appear
                in the To Do list for each task it contains:
                <itemizedlist>
                  <listitem>
            <para><guilabel>Due Date</guilabel></para>
                   </listitem>
                  <listitem>
            <para><guilabel>Time Until Due</guilabel></para>
                   </listitem>
                  <listitem>
            <para><guilabel>Priority</guilabel></para>
                   </listitem>
               </itemizedlist>
               </para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term>Style Options</term>
        <listitem>
               <para>
                 Select among the following checkboxes to determine
                 how your To Do list will look:
                <itemizedlist>
                  <listitem>
            <para><guilabel>Highlight overdue items</guilabel></para>
                   </listitem>
                  <listitem>
            <para><guilabel>Highlight items due today</guilabel></para>
                   </listitem>
                  <listitem>
            <para><guilabel>Highlight not yet due items</guilabel></para>
                   </listitem>
               </itemizedlist>                 
               </para>
        </listitem>
      </varlistentry>
    </variablelist>
      </para>
    </sect2>

    <sect2 id="config-prefs-cal-alarms">
      <title>Alarms Settings</title>
      <para>  
        The <interface>alarms tab</interface> enables you to select from three boxes:
        <itemizedlist>
      <listitem>
        <para><guilabel>Beep on display alarms</guilabel>: select
        this box to have <application>Evolution</application> beep
        at you for any alarms you have set.  If you leave this box
        unchecked, <application>Evolution</application> will only
        alert you to events by opening a dialog box.
           </para>
      </listitem>
      <listitem>
        <para><guilabel>Audio alarms timeout after: </guilabel>
        Select this button to have the beeping stop automatically
        after a certain number of seconds.  </para>
      </listitem>
      <listitem>
        <para><guilabel>Enable snoozing for:</guilabel> If you
        would like to have the option to tell
        <application>Evolution</application> to repeat an alarm in
        a few minutes, select this button and decide how long
        you'd like it to wait.
           </para>
      </listitem>
    </itemizedlist>   
      </para>
    </sect2>


  </sect1>

  <sect1 id="config-prefs-general">
    <title>General Preferences</title> 
    <para>
          Additional configuration options will be covered here, as
          they become available.
        </para>
  </sect1>
</chapter>