<chapter id="usage-mail">
<title>Evolution Mail</title>
<abstract>
<title> An Overview of the Evolution Mailer</title>
<para>
Email is an integral part of life these days, and
<application>Evolution</application> mail is here to help
you keep track of it. <application>Evolution</application>
email is like other email programs in all the ways you would
hope:
<itemizedlist>
<listitem>
<para>
It can sort and organize your mail in a wide variety of ways with
folders, searches, and filters.
</para>
</listitem>
<listitem>
<para>
It can send and recieve mail in HTML or as plain text, and
supports file attachments.
</para>
</listitem>
<listitem>
<para>
It lets you use a wide variety of mail sources, including
IMAP, POP3, and local files.
</para>
</listitem>
</itemizedlist>
</para>
<para>
However, <application>Evolution</application> has some
important differences. First, it's built to handle very
large amounts of mail without slowing down or crashing. We
had high mail volumes in mind when we designed our <link
linkend="usage-mail-organize-filters">filtering</link> and
<link linkend="usage-mail-organize-search">searching</link>
functions. There's also the
<application>Evolution</application> <link
linkend="usage-mail-organize-vFolders">vFolder</link>, an
advanced organizational feature not found in other mail
clients. If you get a lot of mail, or if you keep every
message you get in case you need to refer to it later,
you'll find that feature especially useful.
</para>
<para>
You can start reading email by clicking
<guibutton>Inbox</guibutton> in the shortcut bar. By
default, the <interface>Inbox</interface> is open when you
start <application>Evolution</application>, and the first
time you see your inbox, there's a message in it from Helix
Code welcoming you to the application.
</para>
</abstract>
<sect1 id="usage-mail-getnsend">
<title>Reading, Getting and Sending Mail</title>
<sect2 id="usage-mail-getnsend-read">
<title>Reading a Message</title>
<para>
The first time you open your
<application>Evolution</application>
<guilabel>Inbox</guilabel>, you will see a window like the one
in <xref linkend="usage-mail-intro-fig">, with a message from
Helix Code in the <interface>message list</interface>. The
message is displayed below that, in the <interface>view
pane</interface>. If you find the <interface>view
pane</interface> too small, you can double-click on the
message in the <interface>message list</interface> to have it
open in a new window. As is the case with folders, you can
right-click on messages in the message list and get a menu of
possible actions.
</para>
<para>
Go ahead and click on the message in the <interface>message
list</interface>. That selects the message. Then click on
the <guibutton>Delete</guibutton> button in the tool bar. The
message now has a line through it, because you've marked it
for deletion. If you really want to get rid of it, choose
<guimenuitem>Expunge</guimenuitem> from the
<guimenu>Tools</guimenu> menu. That will delete it
permanently. If you want to keep it, click
<guibutton>Delete</guibutton> again, and it will no longer be
marked as deleted. At some point in the future, this feature
will change to something a little less counter-intuitive.
</para>
<!-- ==============Figure=================================== -->
<!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! -->
<figure id="usage-mail-intro-fig">
<title>Evolution Mail</title>
<screenshot>
<screeninfo>Evolution Mail</screeninfo>
<graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
<!-- ==============End of Figure===================================
-->
</sect2>
<sect2 id="usage-mail-getnsend-get">
<title>Getting Mail</title>
<para>
To check your email, just click <guibutton>Get
mail</guibutton> in the toolbar. If this is the first time
you've done so, the <interface>mail setup
assistant</interface> will ask you for the information it
needs to check your mail (see <xref
linkend="config-setupassist"> for more information). Then,
<application>Evolution</application> will download your mail
for you and send any mail you've marked ready to send. New
mail will appear in your <interface>Inbox</interface> and also
in the <interface>Today View</interface>.
</para>
<para>
If you get an error message instead of mail, you probably
need to change your network settings. To learn how to
do that, have a look at <xref
linkend="config-prefs-mail-network">, or ask your system
administrator.
</para>
<sect3 id="usage-mail-getnsend-get-attach">
<title>Attachments, HTML Mail, and Live Documents</title>
<para>
If you receive a file attached to an email,
<application>Evolution</application> will display it at the
bottom of the message to which it's attached. Click on the
attachment icon or text, and
<application>Evolution</application> will ask you where you
want to put the file. Once you've done that, you can
open, move, copy, or execute it just like any other, using
<application>Nautilus</application> or your favorite shell
or file manager.
</para>
<para>
<application>Evolution</application> can also display
HTML-formatted mail, complete with graphics. HTML
formatting will display automatically, although you can
turn it off if you prefer.
</para>
<para>
It can also display <glossterm>live
documents</glossterm>, which have scripted or
executable contents— for example, a working
spreadsheet page or a chess game.
</para>
<tip id="badidea-attachment">
<title>Bad Idea</title>
<para>
Don't worry about security. When someone you don't know
sends you a program by email, assume it's a really cool
game. Mark it executable and run it, no matter what.
</para>
</tip>
</sect3>
</sect2>
<sect2 id="usage-mail-getnsend-send">
<title>Writing and Sending Mail</title>
<para>
You can start writing a new
email message by selecting <guimenuitem>New
Mail</guimenuitem> from the <guimenu>File Menu</guimenu>,
or by pressing <guibutton>Ctrl-N</guibutton>. When you do so,
the <interface>New Message</interface> window will open,
as shown in <xref linkend="usage-mail-newmsg-fig">.
<!-- ==============Figure=================================== -->
<figure id="usage-mail-newmsg-fig">
<title>New Message Window</title>
<screenshot>
<screeninfo>Evolution Main Window</screeninfo>
<graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
<!-- ==============End of Figure=================================== -->
<!-- Check the alignment of the following paragraph in the PS and HTMl output,
as putting the fig inside the paragraph may or may not have fixed an error -->
</para>
<para>
Enter an address in the <guilabel>To:</guilabel> field, a
message in the <guilabel>Message:</guilabel> field, and
press <guibutton>Send</guibutton>. That's
easy. It may even be too easy, which is why I like to
queue my messages up to be sent a few minutes later.
<tip id="usage-mail-getnsend-send-attach-tip">
<title>Send Now, Send Later</title>
<para>
Evolution will send mail immediately unless you tell
it to do otherwise by selecting <guimenuitem>Send
Later</guimenuitem> from the <guimenu>MENU</guimenu>.
Then, when you press <guibutton>Send &
Receive</guibutton>, all your unsent messages will go
out at once. I like to use "Send Later" because it
gives me a chance to change my mind about a message
before it goes out. That way, I don't send anything I'll
regret the next day.
</para>
<para>
To learn more about how you can specify message queue
and filter behavior, see <xref linkend="config-prefs-mail">.
</para>
</tip>
</para>
<para>
There is quite a bit more to sending mail, though. In the
next few sections, you'll see how
<application>Evolution</application> handles additional features,
including mailing lists, attachments, and forwarding.
</para>
<sect3 id="usage-mail-getnsend-send-to">
<title>Choosing Recipients</title>
<para>
If you have created address cards in the contact
manager, you can also enter nicknames or other portions
of address data, and
<application>Evolution</application> will complete the
address for you. (INSERT description of UI for this
feature, once it is decided upon). If you enter a name
or nickname that can go with more than one card,
Evolution will open a dialog box to ask you which person
you meant. (QUESTION: will users be able to drag & drop
address cards to send email?). For more information
about using email together with the contact manager and
the calendar, see <xref
linkend="usage-contact-automate"> and <xref
linkend="usage-calendar-apts-group">.
</para>
<para>
In addition, you can mark recipients in three different
ways. The <guilabel>To:</guilabel> field is for the
primary recipients of the message you are going to send.
However, it is considered bad form to have more than a
few email addresses in this section.
</para>
<para>
If you're writing to one person, but want to keep a
third party up to date, you can use
<guilabel>Cc:</guilabel>. Hearkening back to the dark
ages when people used typewriters and there were no copy
machines, "Cc" stands for "Carbon Copy." Use it
whenever you want to share a message you've written to
someone else.
<example>
<title>Using the Cc: field</title>
<para>
Say, for example, Susan sends an email to a client.
She puts her co-worker, Tim, in the in the
<guilabel>Cc:</guilabel> field, so that he know
what's going on. The client can see that Tim also
recieved the message, and know that they can talk
to Tim about the message as well.
</para>
</example>
</para>
<para>
If you have a large number of recipients, or if you want
to send mail to several people without sharing the
recipient list, you should use
<guilabel>BCc:</guilabel>. "BCc" stands for "Blind
Carbon Copy", and means that people listed in the
<guilabel>BCc:</guilabel> are excluded from the
recipient list, although they will receive the message
and the list of addresses from the
<guilabel>To:</guilabel> and <guilabel>Cc:</guilabel>
fields.
<example id="ex-mail-bcc">
<title>Using the BCc: field</title>
<para>
Let's say Tim sends an email to a client, and wants
his supervisor to know what he wrote. He doesn't,
however, want the client to start writing his
supervisor about the project— it's Tim's job
to deal with the client. So Tim puts his
supervisor's email address in the
<guilabel>BCc:</guilabel> field. That way, the
client has one contact, and the boss stays in the
loop.
</para>
</example>
</para>
</sect3>
<sect3 id="usage-mail-getnsend-send-reply">
<title>Replying to Messages</title>
<para>
In order to reply to a message, click on it once in the
message list to select it. Then press the
<guibutton>Reply</guibutton> button. A window like the
<interface>New Message</interface> window will appear, but
the subject will already be present— the same subject
as the message to which you are replying, but with Re:
before it, to mark it as a reply. In addition, the full
text of the previous message is inserted into the new
message, either in italics (for HTML display) or with the
> character (in plain text mode) before each line. This
indicates quoting. You can intersperse your message with
the quoted material as shown in <xref
linkend="usage-mail-getnsend-reply-fig">
<!-- note that this figure should have a reply mail ready to send,
with quoted materials and the relevant replies interspersed-->
<!-- ==============Figure=================================== -->
<figure id="usage-mail-getnsend-reply-fig">
<title>Reply Message Window</title>
<screenshot>
<screeninfo>Evolution Main Window</screeninfo>
<graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
<!-- ==============End of Figure=================================== -->
</para>
<para>
If a message has several recipients, as in the case of
mailing lists or messages that have been carbon copied,
you may wish to select one of the items under the
<guimenuitem>Reply-To</guimenuitem> submenu on the
<guimenu>MENU</guimenu> menu. This will allow you to
choose one or several of the other message recipients in
addition to the person who originally sent you the
message. If there are large numbers of people in the
<guilabel>Cc:</guilabel> or <guilabel>To:</guilabel>
fields, this can save substantial amounts of time. In
addition, Reply-To makes it very easy to keep off-topic
conversation away from mailing lists and newsgroups.
<example>
<title>Using the Reply-To feature</title>
<para>
Returning again to the email Susan sent to Tim and
their client, you'll note that the Reply-To feature
allows the client to decide whether to reply just to
Susan, or to both Tim and Susan by selecting
a menu item, rather than by cutting and pasting the
email addresses.
</para>
</example>
</para>
</sect3>
<sect3 id="usage-mail-getnsend-send-fancy">
<title>Embellishing that email</title>
<para>
<application>Evolution</application> allows you to
make your email more attractive in a number of ways. You
can send messages formatted with HTML, attach any sort
of file to them, and even include live documents, like
spreadhseets or chess games. This section will tell
you how.
</para>
<sect4 id="usage-mail-getnsend-send-html">
<title>Colors, pictures, and fonts with HTML Mail</title>
<para>
Most email messages are sent as plain text, but they
can also be sent as HTML, which means they can include
color, text style, and other formatting information.
Evolution will read and display HTML properly without
trouble, and also allows you to send outgoing
email messages as HTML. To send an HTML message, just
use the composition toolbar to add formatting;
your message text will appear formatted in the composer
window, and the message will be sent as HTML.
</para>
<note>
<title>A Technical note on HTML Tags</title>
<para>
You can't use the composer window to create web pages,
at least not if you plan to hand-code them with HTML.
If you enter HTML directly into the composer— say,
<markup role="html"><B>Bold
Text</B></markup>, the the composer will assume you
meant exactly that, and not "make this text bold," as a
HTML composition tool would. For the very technically
inclined, that means that when the text <markup
role="html"><B></markup> is sent as HTML, it will
be converted to the string
<literal>&lt;B&gt;</literal>. Real gearheads
should wonder how I got all that stuff straight, given
that I'm writing this in SGML.
</para>
</note>
<para>
Some people do not have HTML-capable mail clients, or
prefer not to receive HTML-enhanced mail because it is
slower to download and display.
<emphasis>Some</emphasis> people refer to HTML mail as
"the root of all evil" and get very angry if you send
them HTML mail, which is why the default in
<application>Evolution</application> is plain text.
If you choose to send HTML mail, but have an address
book entry for someone who does not wish to receive
HTML-enhanced mail, you can note that preference in
their address card. The mailer will automatically
strip the HTML tags from any messages you send to that
address.
</para>
</sect4>
<sect4 id="usage-mail-getnsend-send-attach">
<title>Attachments</title>
<para>
If you want to attach a file to your email message,
you can do so by <!--describe process here-->. If
your recipients can read HTML mail, you can put an
image inside the mail by dragging the file into the
composer window, or by selecting <guimenuitem>Menu
Item</guimenuitem> from the <guimenu>Menu</guimenu>
menu. Still, unless you know what email client the
recipient is using, it's best to send a message or
attachment in the simplest manner possible.
</para>
</sect4>
<sect4 id="usage-mail-getnsend-send-live">
<title>Live Documents</title>
<para>
Later versions of <application>Evolution</application>
will allow you to enliven your email with almost any
sort of document, and even with entire
applications. At this point, however, this feature has not
yet been implimented.
</para>
</sect4>
</sect3>
<sect3 id="usage-getnsend-fwd">
<title>Forwarding Mail</title>
<para>
<guilabel>Forward</guilabel> is useful if you have
received a message and you think someone else would like
to see it, or if you get a message intended for someone
else. You can forward a message as an attachment to a
new message (the default way of forwarding) or you can send it
<glossterm>inline</glossterm> as a quoted portion of the
message you are sending. Attachment forwarding is best
if you want to send the entire message you received,
unaltered. Inline forwarding is best if you want to
send portions of a message, or if you have a large
number of comments on different sections of the message
you are forwarding. Remember to note from whom the
message came, and where, if at all, you have removed or
altered content.
</para>
<para>
To forward a message, first make sure it is selected by
clicking it once in the message list. Then, press
<guibutton>Forward</guibutton> on the toolbar, or select
SOMETHING. To forward a message
<glossterm>inline</glossterm> instead of attached, select
<guimenuitem>Forward Inline </guimenuitem> from the
<guimenu>Message</guimenu> menu. Choose an addressee as you
would when sending a new message; the subject will already
be entered, but you can alter it. Enter your comments on
the message in the <interface>composition frame</interface>,
and press <guibutton>Send</guibutton>.
</para>
</sect3>
<sect3 id="usage-mail-getnsend-ettiquette">
<title>Seven Tips for Email Usage</title>
<para>
I started with ten, but four were "Don't send
<glossterm>spam</glossterm>."
<itemizedlist>
<listitem>
<para>
Always begin and close with a salutation. Say
"please" and "thank you", just like you do in real
life. You can keep your pleasantries short, but be pleasant!
</para>
</listitem>
<listitem>
<para>
ALL CAPS MEANS YOU'RE SHOUTING!
</para>
</listitem>
<listitem>
<para>
Never write anything in email you wouldn't say in
public. Old messages have a nasty habit of
resurfacing when you least expect them to.
</para>
</listitem>
<listitem>
<para>
Check your spelling and use complete sentences.
</para>
</listitem>
<listitem>
<para>
Don't send nasty emails (flames). If you get one,
don't write back.
</para>
</listitem>
<listitem>
<para>
Don't send spam or forward chain mail. If you
must, verify any rumors, and make sure the
message doesn't have multiple layers of email
quotation symbols (>) indicating multiple
layers of careless inline forwarding.
</para>
</listitem>
<listitem>
<para>
When you reply or forward, include just enough of
the previous message to provide context. Not too
much, not too little.
</para>
</listitem>
</itemizedlist>
</para>
<para> Happy mailing! </para>
</sect3>
</sect2>
</sect1>
<sect1 id="usage-mail-organize">
<title>Organizing Your Mail</title>
<para>
Even if you only get a few email messages a day, you
probably want to sort and organize them. When you get a
hundred a day and you want to refer to a message you
received six weeks ago, you need to sort and organize them,
and <application>Evolution</application> has the tools to
help you do it.
</para>
<sect2 id="usage-mail-organize-folders">
<title>Getting Organized with Folders</title>
<para>
<application>Evolution</application> keeps mail, as well as
address cards and calendars, in folders. Some, like
<guilabel>Inbox</guilabel>, <guilabel>Outbox</guilabel>, and
<guilabel>Drafts</guilabel> have already been created for
you. If you like, you can create new folders by selecting
<guisubmenu>New</guisubmenu> and then
<guimenuitem>Folder</guimenuitem> from the
<guimenu>File</guimenu> menu. You must specify both the name
and the type of the folder; a folder can hold mail, calendars,
or address cards, but you can't mix them up. Some people
don't like that. Too bad.
</para>
<para>
The new folders will appear in the <interface>folder
view</interface>, and you can drag them wherever you want to
relocate them. You can drag messages around too. If you
create filters with the <interface>filter
assistant</interface>, you can have mail moved to a folder
automatically. An email message can be in only one folder at
a time, just like real mail in real folders.
</para>
</sect2>
<sect2 id="usage-mail-organize-search">
<title>Searching for Messages</title>
<para>
Because <application>Evolution</application> automatically
creates an index of every email you send or receive, it can
search through your old messages and present you with results
very quickly. You can search through just the message
subjects, just the message body, or both body and subjet.
</para>
<para>
To create a search, enter the word or phrase you're
looking for in the form field below the toolbar, and
choose a search type:
<itemizedlist>
<listitem>
<para>
<guilabel>Body or subject contains:</guilabel> This
will search message subjects and the messages
themselves for the word or phrase you've entered in
the search field.
</para>
</listitem>
<listitem>
<para>
<guilabel>Body contains:</guilabel> This will search
only in message text, not the subject lines.
</para>
</listitem>
<listitem>
<para>
<guilabel>Subject contains:</guilabel> This will
show you messages where the search text is in the
subject line. It will not search in the message body.
</para>
</listitem>
<listitem>
<para>
<guilabel>Body does not contain:</guilabel> This
finds every email message that does not have the
search text in the message body. It will still show
messages that have the search text in the subject
line, if it is not also in the body.
</para>
</listitem>
<listitem>
<para>
<guilabel>Subject does not contain:</guilabel>This
finds every mail whose subject does not
contain the search text.
</para>
</listitem>
</itemizedlist>
Then, press <keycap>Enter</keycap>.
<application>Evolution</application> will show your search
results in
</para>
</sect2>
<sect2 id="usage-mail-organize-filters">
<title>Staying organized: Mail Filters in Evolution</title>
<para>
Filters sort your email for you. People who subscribe to
multiple mailing lists, or who often need to refer to messages
they have sent, find filters especially helpful to seperate
personal from list-related mail, but they're good for anybody
who gets more than a few messages a day. To create a filter,
go to your <interface>Inbox</interface>. Then select
<guimenuitem>Filter Assistant</guimenuitem> from the
<guimenu>Tools</guimenu> menu. This will bring up a window
which will guide you through filter creation. The
<interface>filter assistant</interface> is shown in <xref
linkend="usage-mail-filters-fig-new">
<figure id="usage-mail-filters-fig-new">
<title>Creating a new Filter</title>
<screenshot>
<screeninfo>Creating a new Filter</screeninfo>
<graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
</para>
<para> The <interface>filter assistant</interface> window
contains a window listing rules, and an option to create a
new rule. To start filtering your mail, click
<guibutton>Add</guibutton> to add a filtering rule.
You'll decide when it should take place:
<itemizedlist>
<listitem>
<para>
<guilabel>When mail arrives:</guilabel> Select
this option to have messages filtered as they
arrive.
</para>
</listitem>
<listitem>
<para>
<guilabel>When mail is sent:</guilabel> Select
this option to filter your outgoing mail. You
can use this feature to keep your
<interface>Outbox</interface> as organized as
your <interface>Inbox</interface>.
</para>
</listitem>
</itemizedlist>
</para>
<para>
Then, the filter assistant will ask you which emails it should act
upon. You can set criteria to include words or phrases in the
subject, To:, Cc: or body of the message. (FIXME: WHAT ELSE?)
Once you've decided which messages to filter, the assistant will
ask you the sort of action you wish to take. More details and
screenshots should follow here.
</para>
<note>
<title>Two Notable Filter Features</title>
<para>
<itemizedlist>
<listitem><para>Any incoming email that does not meet
filter action criteria remains in the Inbox. </para>
</listitem>
<listitem><para>If you move a folder, your filters
will follow it. </para></listitem>
</itemizedlist>
</para>
</note>
</sect2>
<sect2 id="usage-mail-organize-vFolders">
<title>Getting Really Organized with Virtual Folders</title>
<para>
If you find that filters aren't flexible enough for you, or
end up performing the same search again and again, you should
consider a virtual folder. Virtual folders, or vFolders, are
an advanced way of viewing your email messages within
<application>Evolution</application>. If you get a lot of
mail or often forget where you put messages, vFolders can help
you stay on top of things.
</para>
<para>
A vFolder is really a hybrid of all the other organizational
tools: it looks like a folder, it acts like a search, and you
set it up like a filter. Once you've set it up, you'll be
able to open it and read the messages in it as though it were
a normal mail folder. It's not a folder, though, because when
you open a vFolder, <application>Evolution</application>
performs a search for you. It's not a regular search, though,
because you can build a vFolder with a very complicated set of
criteria with multiple inclusions and exclusions, as though
you were setting up a filter.
</para>
<!-- potentially useful, but doesn't fit at the moment:
<para>
An important difference between a folder and a virtual folder
is that a conventional folder actually contains messages, but
a vFolder is a view of messages that may be in several
different folders. This means that while a message may fall
into several vFolders, it can be in only one conventional
folder. Also, it means that you cannot remove a message from
a vFolder unless you delete it, and you cannot add a message
to a vFolder unless you change the vFolder's search criteria.
</para>
-->
<para>
As messages that meet the vFolder criteria arrive or are
deleted, <application>Evolution</application> will
automatically place them in and and remove them from the
vFolder contents list. When you delete a message, it gets
erased from the folder in which it actually exists, as well as
any vFolders which include it.
</para>
<para>
That's pretty complicated, but it can be useful. For example,
if I have a folder for all the email from one person, and
another folder for all the email on a given topic, I
<emphasis>feel</emphasis> organized. But when the person
sends me mail about the topic, my whole email filing universe
becomes chaotic, and I need vFolders to save the day for me.
</para>
<para>
That sounds silly, but imagine a business trying to keep track
of mail from hundreds of vendors and clients, or a university
with overlapping and changing groups of faculty, staff,
administrators and students. The larger the system, the less
you can afford the sort of confusion that stems from an
organizational system that's not flexible enough. vFolders
make for better organization because they can accept
overlapping groups in a way that regular folders and filing
systems can't.
</para>
<example id="usage-mail-organize-vFolders-ex">
<title>Using Folders, Searches, and vFolders</title>
<para>
To organize my mail box, I can set up a vFolder
for emails from my friend Vince, by doing (INSERT
PROCESS HERE). Then, whenever I want to see the
messages Vince has sent me, I open the vFolder, and
every message he's sent me shows up, no matter where
I've actually filed it. If I want, I can also create a
vFolder containing any message from my list of
co-workers which also has the name of the project in
it. That way, when Vince sends me mail about the
project, I can see that message both in the "Vince"
vFolder and in the "Project" vFolder. That's because
when I open up the "Vince" folder, I'm really
performing a search for all the mail from Vince, and
when I open the "Project" folder I'm really performing
a search for all the mail about the project.
(INSERT SCREENSHOT HERE)
</para>
</example>
<para>
To create a vFolder, select <guimenuitem>VFolder
Assistant</guimenuitem> from the <guimenu>Tools</guimenu>
menu in the <interface>main window</interface>. This
will bring up a dialog box that looks suspiciously like
the Filter Assistant (for more information on filters, see
<xref linkend="usage-mail-organize-filters">), and which
presents you with a list of vFolders you have previously
created. If you have already created vFolders, you can
click on them in the frame labelled <guilabel>Select Rule
Type</guilabel>, and edit or remove them. If you have
not created any, there will be only one available option:
click <guibutton>Add</guibutton> to add a new vFolder.
</para>
<para>
You'll be prompted to create a filtering rule. To do so,
select one of the base rules, and click
<guibutton>Next</guibutton> to customize it. Your options are:
<itemizedlist>
<listitem>
<para>
For matching messages: you may select one or more
search criteria; the vFolder you create will
contain messages that match all of
them.
</para>
</listitem>
<listitem>
<para>
Messages from a certain person: you enter an email
address, and the vFolder will contain any messages
from that address.
</para>
</listitem>
<listitem>
<para>
Messages to a certain address: any messages sent
directly to this address will be in the vFolder you create.
</para>
</listitem>
<listitem>
<para>
Messages with a given subject: enter a subject,
and the vFolder will contain messages with that
subject.
</para>
</listitem>
</itemizedlist>
as is shown in <xref linkend="usage-mail-vfolder-fig-createrule">
<figure id="usage-mail-vfolder-fig-createrule">
<title>Selecting a vFolder Rule</title>
<screenshot>
<screeninfo>Selecting a vFolder Rule</screeninfo>
<graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
</para>
<para>
Once you click <guibutton>Next</guibutton>, you'll
customize the vFolder rule. This process is somewhat
complicated, but promises to get much more simple in
future versions of <application>Evolution</application>.
As it stands now, try clicking different things to have
the sentence in the bottom frame make sense.
</para>
</sect2>
</sect1>
</chapter>
