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<chapter id="usage-calendar">
<title>The Evolution Calendar</title>
<para>
To begin using the calendar, select
<guibutton>Calendar</guibutton> from the <interface>shortcut
bar</interface>. By default, the calendar starts showing today's
schedule on a grey and white ruled background. At the upper
right, there's a monthly calendar you can use to switch days.
Below that, there's a <guilabel>TaskPad</guilabel>, where you can
keep a sort of glorified to-do list that's not linked to your
calendar. The calendar's daily view is shown in <xref
linkend="usage-calendar-fig">.
<!-- ============== Figure ============================= -->
<figure id="usage-calendar-fig">
<title>Evolution Calendar View</title>
<screenshot>
<screeninfo>Evolution Contact Manager Window</screeninfo>
<graphic fileref="fig/calendar" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
<!-- ============== End of Figure ============================= -->
</para>
<sect1 id ="usage-calendar-view">
<title>Ways of Looking at your Calendar</title>
<para>
You can view your calendar by the day, by the week, by the
month, or by the year; press the calendar-shaped buttons on the
right side of the toolbar to switch between views.
</para>
<para>
To view yesterday's appointments, —last week's, if you're in
the weekly view, and last month's for the monthly view— click
the <guibutton>Prev</guibutton> button. For tomorrow, next week,
or next month, click <guibutton>Next</guibutton>, and of course,
click <guibutton>Today</guibutton> for today.
</para>
<para>
To visit a specific date's calendar entries, click
<guibutton>Go To</guibutton> and select the date in the dialog
box that appears.
</para>
<!-- ############### FIXME FIXME FIXME ############
Feature not yet implemented, and may not be implemented due to
lack of time, resources, and interest.
<para>
In addition, <application>Evolution</application> supports
Hebrew, Muslim, and other calendar formats. To switch to a
different calendar format, choose
<guimenuitem>GUIMENUITEM</guimenuitem> from the
<guimenu>GUIMENU</guimenu>.
</para>
################ END FIXME AREA ################## -->
</sect1>
<sect1 id="usage-calendar-apts">
<title>Scheduling With the Evolution Calendar</title>
<para>
The <application>Evolution</application> calendar allows you to
schedule events for yourself or a group of people. It can
handle events that repeat, event lengths from ten minutes to
multiple days, and events that have a date but no specific
time. Of course, you can also set event reminders and alarms
so that you don't forget about everything you've just put into
your calendar. From managing a busy office to managing a busy
family (or both!), <application>Evolution</application> can
handle the schedule.
</para>
<sect2 id="usage-calendar-apts-basic">
<title>Creating events</title>
<para>
To create a new calendar event, select
<menuchoice>
<guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Appointment</guimenuitem>
</menuchoice>
or click the <guibutton>New</guibutton> button on the left end
of the toolbar. The <interface>New Appointment</interface>
dialog will pop up with the usual menu bar, tool bar, and
window full of choices for you.
</para>
<tip id="new-appointment-shortcut">
<title>Shortcut</title>
<para>
If you don't need to enter more information than the date
and time of the appointment, you just click in any blank
space in the calendar and start typing. You can enter other
information later with the appointment editor.
</para>
</tip>
<para>
Your event must have a starting and ending date — by
default, today — but you can choose whether to give it
starting and ending times or to mark it as an <guilabel>All
day event</guilabel>. For the purposes of the calendar, an
<guilabel>All day event</guilabel> begins at ten in the
morning, runs until eleven at night, and is displayed at the
top of a day's event list rather than inside it. That makes
it easy to have events that overlap and fit inside each other.
For example, a conference might be an all day event, and the
meetings at the conference would be timed events. Events with
starting and ending times can also overlap, however, and when
they do they're displayed as multiple columns in the day view
of the calendar.
</para>
<note>
<title>Doing Two Things At Once</title>
<para>
If you create two calendar events that overlap,
<application>Evolution</application> will display them as
multiple columns in the calendar window. If you manage to
do both things at once, I'd like to meet you.
</para>
</note>
<para>
You can have as many as four different
<guilabel>Alarms</guilabel>, any time prior to the event
you've scheduled. You can have one alarm of each type:
<variablelist>
<varlistentry>
<term><guilabel>Display</guilabel></term>
<listitem>
<para>
A window will pop up on your screen to remind you of
your event.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Audio</guilabel></term>
<listitem>
<para>
Choose this to have your computer deliver a sound
alarm.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Program</guilabel></term>
<listitem>
<para>
Select this if you would like some additional application
to run as a reminder. You can enter its name in the
text field, or find it with the
<guibutton>Browse</guibutton> button.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Mail</guilabel></term>
<listitem>
<para>
<application>Evolution</application> will send an
email reminder to the address you enter into the text
field.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<para>
<guilabel>Classification</guilabel> is a little more
complicated, and only applies to calendars on a
network. <guilabel>Public</guilabel> is the default category,
and a public event can be viewed by anyone on the calendar
sharing network. <guilabel>Private</guilabel> denotes one
level of security, and <guilabel>Confidential</guilabel> a
higer level. <!-- FIXME --> Exact determinations and implementations of
this feature have yet to be determined. <!-- FIXME -->
</para>
<para>
The <guilabel>Recurrence</guilabel> tab lets you describe
repetition in events ranging from once every day up to once
every 100 years. You can then choose a time when repetition
will stop, and, under <guilabel>Exceptions</guilabel>, pick
individual days when the event will <emphasis>not</emphasis>
recur.
</para>
<para>
Once you're done with all those settings, click on the disk
icon in the toolbar. That will save the event and close the
event editor window. If you want, you can alter an event
summary in the calendar view by clicking on it and typing. You
can change other settings by right-clicking on the event in
the and then choosing <guimenuitem>Edit this Appointment</guimenuitem>.
</para>
</sect2>
<!-- ############UNIMPLEMENTED FEATURES ###################
<sect2 id="usage-calendar-apts-group">
<title>Appointments for Groups</title>
<para>
If you have your calendar set up to work with other
calendars over a network, you can see when others are
available to meet with you.
</para>
<note>
<title>Unimplemented Feature</title>
<para>This feature is not yet implemented.</para>
</note>
<para>
In addition, you can use <application>Evolution</application>
to mark a meeting request on another person's calendar. To do
it, click <guibutton>New</guibutton> in the calendar toolbar,
or select <menuchoice> <guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Appointment</guimenuitem> </menuchoice> to bring
up the <interface>new event</interface> window. Then describe
the event as you would any other. Before you click
<guibutton>OK</guibutton>, (INSERT DESCRIPTION HERE...).
<application>Evolution</application> will automatically send
email to each person on the request list, notifying of the
time and date of the meeting you have requested with them. In
addition, it will mark the event on your calendar and on
theirs as tentative, rather than a confirmed, event.
</para>
<para>
To mark a tentative event as confirmed, click once on the
event in the <interface>calendar view</interface> to select
it, and then choose <guimenuitem>Event
Properties</guimenuitem> from the <guimenu>Settings</guimenu>
menu. In the <interface>Event Properties</interface> dialog
window, click the "tentative" button to deselect the
event.
</para>
</sect2>
<sect2 id="usage-calendar-apts-privs">
<title>Scheduling privileges</title>
<para>
There are several levels of scheduling privileges. You
can set whether people can see your calendar, whether they
can request meetings or appointments, and whether they can
create appointments. This section may have to be deleted,
because I don't know if we are going to support privileges
at all.
</para>
</sect2>
########## END UNIMPLEMENTED FEATURESET ############ -->
</sect1>
<sect1 id="usage-calendar-todo">
<title>The Task Pad</title>
<para>
The Task Pad, located in the lower right corner of the
calendar, lets you keep a list of tasks separate from your
calendar events. Tasks are colored and sorted by priority and
due-date (see <xref linkend="config-prefs"> for more
information), and are included with calendar data during
synchronization with a hand-held device.
</para>
<para>
To record a new task, click the <guibutton>Add</guibutton>
button below the list. <application>Evolution</application>
will pop up a small window with five items in it:
<variablelist>
<varlistentry>
<term> <guilabel>Summary:</guilabel></term>
<listitem>
<para>
The description you enter here will appear in the To Do
list itself.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term> <guilabel>Due Date:</guilabel></term>
<listitem>
<para>
Decide when this item is
due. You can either type in a date and time, or select one from
the <guibutton>Calendar</guibutton> and time drop-down menus.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Priority:</guilabel></term>
<listitem>
<para>
Select a level of importance from 1 (most important) to 9
(least important).
</para>
</listitem>
</varlistentry>
<varlistentry>
<term> <guilabel>Item Comments:</guilabel></term>
<listitem>
<para>
If you wish, you can keep a more detailed description of
the item here.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<para>
Once you've added a task to your to-do list, its summary
appears in the <guilabel>Summary</guilabel> section of the
calendar window. To view or edit a detailed description of an
item, double-click on it, or select it and click
<guibutton>Edit</guibutton>. You can delete items by selecting
them and clicking on the <guibutton>Delete</guibutton> button.
</para>
</sect1>
<sect1 id="usage-calendar-multiple">
<title>Multiple Calendars</title>
<para>
<application>Evolution</application> permits you to have and
maintain multiple calendars. This is useful if you maintain
schedules for other people, if you are responsible for resource
or room allocation, or if you have multiple personalities.
</para>
<example>
<title>Keeping Multiple Calendars</title>
<para>
Keelyn has one calendar for her own schedule. On the network,
she maintains one for the conference room, so people know when
they can schedule meetings. Next to that, she maintains a
calendar that reflects when consultants are going to be on
site, and another that keeps track of when the Red Sox are
playing.
</para>
</example>
<para>
To create a new calendar, select
<menuchoice>
<guimenu>File</guimenu> <guisubmenu>New</guisubmenu>
<guimenuitem>Calendar</guimenuitem>
</menuchoice>.
You can place the calendar in any calendar folder and access it
from the folder view. Alarms, configuration, and display for
each calendar are seperate from each other.
</para>
</sect1>
</chapter>
